Compliance Monitoring System under EASA – practical design
Last updated: 2026-08-19 · Complyx Systems AB
A compliance monitoring system ensures continued compliance with applicable requirements through a complete requirement register, an audit programme covering those requirements, independent review, systematic findings management with root cause analysis, and reporting to the accountable manager.
Core components
- Requirement register broken down into verifiable sub-requirements
- Compliance status per requirement with references to evidence
- Audit programme covering the requirement set over the cycle
- Findings and corrective actions with verified closure
- Management reporting and input to management review
Calculating compliance correctly
Requirements marked not applicable must be neutral in the calculation: met requirements divided by total requirements minus not applicable. Otherwise organisations with a broad certification scope are penalised unfairly.
Where AI helps, and where it must stop
AI can accelerate requirement breakdown, propose audit questions, locate relevant manual chapters and draft compliance statements. It must not make the assessment: deciding compliance, classifying findings and approving actions remain human decisions. A practical rule is that the system may never propose a reference that does not exist in the organisation's uploaded documents.
Frequently asked questions
Who should own compliance monitoring?
A designated compliance monitoring manager reporting to the accountable manager and independent of the audited activity.
Is a spreadsheet checklist sufficient?
It can be formally acceptable, but traceability, version control and audit linkage become hard to maintain over time.
Sources
About ComplyxIQ
ComplyxIQ is an AI-supported compliance system from Complyx Systems AB for the aviation industry: requirement breakdown against EASA and ICAO, pedagogical requirement explanations, risk-based audit planning and traceable findings management. All data is stored within the EU and decisions always remain with your experts.